Accounting for Owner-Operator Truck Drivers

accounting for truck drivers

Many of the expense tracking apps that business owners use for other industries can also help truck drivers stay organized while on the road. Q7 is an all-inclusive trucking software solution—including a trucking accounting software. Built from the ground up, all modules have the same look and feel, and there is even a cloud-based version of the software available for a monthly subscription fee. At ATBS, we can help with your accounting by reviewing your financial records and transactions to prepare your monthly profit and loss statements. With these profit and loss statements, we can analyze how you’re performing in different areas of your business. From there, we can advise you of areas where you’re performing well and areas where you need to improve based on the financial results of other owner-operator truck drivers in the industry.

accounting for truck drivers

Sole proprietors are the default structure, so owner-operators who start doing business without filing any paperwork will fall into that category. Accounting is more sophisticated and analytical than bookkeeping, and there’s often more at stake. For example, accounting errors could cause you to miss out on valuable financing or get you in trouble with the Internal Revenue Service (IRS). Apply for financing, track your business cashflow, and more with a single lendio account.

Improving Decision-Making through Accurate Data

Trucking accounting software can help businesses access and analyze accurate financial data, allowing for more informed decision-making. This improved visibility into financial information can help businesses identify areas where they can reduce costs, optimize operations, and improve efficiency. Fortunately, you don’t need to hire an accountant for your business full-time.

The apps are available for both iOS and Android devices and offer features such as invoicing, expense tracking, and time tracking. Managing payroll and driver settlements can be a complex and time-consuming task. Your accounting software should offer tools that can help you manage driver payments, including salary, bonuses, and reimbursements.

Explore our Other Solutions

NorthOne has designed business banking services for small business owners across America. Our services help small business owners manage their finances, save for expenses, monitor cash flow, and more. Additionally, Axon offers fuel tax compliance tools and other features that help businesses stay compliant with industry regulations.

accounting for truck drivers

Most successful business owners will tell you the key to running a successful business that reaches its goals is a strong understanding and reporting of their revenue and expenses. Strong accounting practices are critical to achieving long term success and profitability. You can save considerably more on software just by operating a small fleet, though some plans offer discounts for enterprise-level trucking operations. Others require a minimum number of qualified motor vehicles (QMV) per fleet. In general, SaaS prices range from $19 per month up to $235 per month.

What is the best trucking accounting software?

Whether you’re looking for tools owners-operators or truckers accounting software, this article will have the right system for your trucking business needs. Looking for the best trucking truckers bookkeeping service accounting software for your business or trucking company? Whether you’re a team of owner operators or drivers working for trucking companies, managing finances can be challenging.

accounting for truck drivers

There is a separate Trucking module, available at an additional cost, which includes tools for owner-operators and carriers. However, without this extra module, QuickBooks lacks the industry-specific functionality of standalone trucking accounting solutions. Integrating your trucking accounting software with dispatch and fleet management systems can provide significant benefits for your business.


Meet Eric, a software expert who has helped 1,534 companies select the right product for their needs. Support via remote connection is free for the first 30 days, and ongoing operational support is free via phone, fax, or email. Urgent support and one-on-one assistance is available at an additional cost. Depending on the employee’s duties, they may need between four and eight hours of training time. Please include what you were doing when this page came up and the Cloudflare Ray ID found at the bottom of this page. Our team of professionals is well-versed with regulations pertinent to truck driving and will tailor their approach to your business’s distinct requirements.

  • With Bench, you can focus on what you do best – steering your trucking business towards success – while we take care of your bookkeeping and tax needs.
  • If you link your trucking accounting software to your business bank account and credit card, it should track your every invoice and expense automatically.
  • You want something that will fit your company’s needs but that’s still easy for your staff to learn and use.
  • TMS helps transportation companies take care of all their accounting needs, including invoice reconciliation and other general accounting tasks in addition to freight billing and auditing.
  • Some of these solutions are all-inclusive and ideal for larger enterprises.
  • All businesses need to keep track of their expenses, but it’s more challenging in some industries than others.